Approved hours in,
invoices out.
BillMyTime is a Clockify add-on that turns approved timesheet hours into a standardised, multi-currency, tax-ready PDF in about ten seconds. We built it with the cake.com team, and it is on the Clockify marketplace today.
BillMyTime is not a separate product. It installs into the Clockify workspace your team already uses, so there is no second app to log into and no data to keep in sync.
No two invoices
match.
Agencies have a clean process for invoicing their own clients. Receiving invoices from contractors is the opposite, and it lands on someone every single month.
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Hours retyped by hand
The time is already approved in Clockify. It gets copied into a Word document anyway, which is where the first transcription error enters the month.
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Exchange rates from a search box
A contractor bills in USD, the agency pays in EUR, and the rate comes from whatever a search returned that afternoon. Nobody can reproduce the number later.
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Tax worked out per person
VAT here, IRPF withholding there, GST somewhere else. Each contractor solves it their own way, and the agency inherits every interpretation.
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Ten formats for ten people
Every PDF has its own layout, its own field names, its own idea of what a line item is. Reconciling them is a monthly tax on the finance team.
The whole month,
start to finish.
Recorded in a real Clockify workspace, using demo data. The admin sets the workspace up once; the contractor runs the loop each month.
End to end, in one take
From an empty settings tab to a finished PDF carrying hours, expenses, VAT and withholding.
If you only watch one, watch this: an empty add-on to a finished invoice, without cuts.
0:41For the workspace admin
Configured once, then it stays out of the way.
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Set the company details once
0:15Company name, tax ID and address go in at workspace level. Every contractor invoice is billed to them automatically, so nobody types them again.
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Approve the month
0:16Approved time is the only time that can be invoiced. One review locks the hours, and the invoice can only ever match what was signed off.
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Turn on reimbursable expenses
0:09One switch, and approved billable expenses start flowing onto contractor invoices alongside the hours.
For the contractor
The monthly loop, in the order it happens.
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Fill in your invoice details
0:48Name, tax ID, payment details, hourly rate, currency, invoice numbering and tax rules. Set once; every future invoice inherits them.
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Submit the timesheet
0:18An ordinary Clockify timesheet, submitted for approval. There is no second tool to learn and no second place to enter time.
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Generate the invoice
0:27Pick a month, load the preview, download the PDF. Hours, rates, currency conversion and taxes are already worked out.
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Add expenses to the invoice
0:28Approved expenses arrive as a checklist. Untick anything you would rather not bill this month and the totals follow.
One format,
every contractor.
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Ten seconds, not an evening
The invoice is generated from approved and billable Clockify time. Nothing is retyped, so nothing is mistyped.
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Real exchange rates
Currency conversion uses live ECB rates, and the rate used is printed on the invoice with its date. The number is reproducible six months later.
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Tax that is already calculated
VAT, GST and IRPF withholding are configured once per contractor and applied in the right order: added to the subtotal, then subtracted.
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Expenses on the same document
Approved reimbursable expenses appear as their own section with dates, categories and notes. One document covers time and money out.
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Sequential numbering per contractor
Each contractor gets a prefix and a running count, so invoice numbers are unbroken and predictable, which is what tax authorities ask about.
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Bill To set by the admin
Company details come from workspace settings, not from whoever is filling in the form. Every invoice is addressed identically.
built this with 
BillMyTime came out of a partnership with the cake.com team, the people behind Clockify. We designed and shipped it as their add-on; it is on the marketplace and supported by us.
Read the full case study →BillMyTime has its own site
Pricing, documentation and the install flow live on the product site. This page is the short version of what it is and how it came about.
Questions about the add-on go to [email protected] and reach us directly.
Let's build
something.
Tell us what you're working on. We reply to every message within one business day, usually faster.
or write to [email protected]